Timeless Rentals agrees to provide wedding planning and coordination services as outlined in the Client’s selected package.

Services may include, as applicable:

• Wedding planning and organizational support

• Planning meetings and consultations

• Budget guidance and management

• Vendor sourcing and booking assistance

• Vendor communication and coordination

• Review of vendor logistics and contracts

• Decor and design guidance

• Rental planning and styling assistance

• Guest list and RSVP assistance

• Accommodation coordination

• Wedding day timeline creation

• Floor plan creation

• Rehearsal coordination

• Final vendor confirmations

• Wedding day coordination and management

• Oversight of vendor arrivals, setup and deliveries

• Ceremony and reception coordination

• Management of key wedding-day events and transitions

• Decor setup and styling as outlined in the selected package

• Removal of Timeless Rentals rental items

• Vendor breakdown coordination where included

The exact services provided will be based on the package selected by the Client.

Any services requested outside the agreed-upon package may be subject to additional fees and will be discussed with the Client prior to being provided.

2. PLANNING PROCESS

The Client agrees to provide Timeless Rentals with accurate and timely information necessary to properly plan and coordinate the wedding.

The Client is responsible for making final decisions regarding vendors, design, budget, guest list, venue arrangements and other wedding-related matters.

Timeless Rentals will provide professional planning guidance and recommendations but does not make final decisions on behalf of the Client unless specifically authorized to do so.

Timeless Rentals is not responsible for delays, errors or issues resulting from information that is incomplete, inaccurate or provided late by the Client or another vendor.

3. VENDOR COORDINATION

Where vendor coordination is included in the Client’s package, Timeless Rentals may communicate with vendors regarding schedules, logistics, setup requirements, timelines and wedding-day details.

Timeless Rentals does not assume responsibility for the work, performance, conduct, pricing, cancellations, delays or quality of services provided by third-party vendors.

The Client enters into separate agreements with their chosen vendors and remains responsible for all vendor payments and contractual obligations.

Timeless Rentals may assist with vendor communication and coordination but is not responsible for enforcing third-party vendor contracts.

4. WEDDING DAY COORDINATION

Where wedding-day management is included, Timeless Rentals will coordinate the wedding day according to the agreed-upon timeline and available venue access.

Timeless Rentals will make reasonable efforts to keep the wedding day organized and on schedule while working with the Client, venue and vendors.

Wedding-day coordination does not guarantee that the day will occur exactly according to the planned timeline. Delays caused by the Client, guests, venue, vendors, weather, transportation or circumstances outside of Timeless Rentals’ control are not the responsibility of Timeless Rentals.

5. DECOR & SETUP

Where decor setup and styling is included, Timeless Rentals will set up and style the agreed-upon decor items.

Personal decor supplied by the Client must be delivered to Timeless Rentals or the designated venue location by the agreed-upon deadline.

Personal decor must be provided in sturdy, clearly labelled containers suitable for transportation and storage.

Timeless Rentals does not provide storage bins or containers for personal decor.

Large installations or specialty installations are excluded unless specifically agreed upon in writing.

Timeless Rentals is not responsible for damage to personal decor that is improperly packaged, fragile, defective or unsuitable for transportation.

6. RENTAL ITEMS

All Timeless Rentals rental items remain the property of Timeless Rentals.

The Client is responsible for the rental items while they are in the Client’s possession or being used at the Client’s event.

Any lost, stolen or damaged rental items may be subject to replacement or repair charges.

Rental items must not be altered, painted, nailed, glued, taped or otherwise modified without prior written approval from Timeless Rentals.

7. PERSONAL DECOR

If personal decor teardown and pack-up is included or purchased as an additional service, Timeless Rentals will carefully remove and organize the Client’s personal decor into containers provided by the Client.

The Client is responsible for providing appropriate bins or containers.

Unless otherwise agreed in writing, personal decor will be returned to Timeless Rentals following the wedding and made available for Client pickup.

Additional delivery of personal decor may be available for an additional fee.

8. PAYMENT

A non-refundable retainer of 50% of the booking fee is required to secure the wedding date.

The remaining balance is due no later than 30 days prior to the wedding date, unless otherwise agreed upon in writing.

Timeless Rentals is not obligated to provide services if the Client’s account is not paid according to the agreed payment schedule.

All payments are non-refundable unless otherwise required by applicable law or specifically agreed to in writing.

9. CANCELLATION & RESCHEDULING

If the Client cancels their wedding planning services, the retainer remains non-refundable.

If the Client requests to reschedule their wedding date, Timeless Rentals will make reasonable efforts to accommodate the new date, subject to availability.

A date change may result in additional fees depending on the circumstances and amount of planning already completed.

If Timeless Rentals is unavailable for the new date, the change will be treated as a cancellation.

10. CLIENT RESPONSIBILITIES

The Client agrees to:

• Provide accurate wedding and vendor information

• Make decisions within reasonable timelines

• Respond to planning communications in a timely manner

• Provide required decor and materials by agreed deadlines

• Ensure all vendors have been properly booked and paid

• Provide access to the venue when required

• Inform Timeless Rentals of any changes to the wedding plans

• Provide accurate guest count and event information

• Ensure that all necessary venue and vendor requirements are satisfied

Failure to provide required information or materials may affect Timeless Rentals’ ability to provide services.

11. ADDITIONAL SERVICES

Requests outside the agreed-upon package may be subject to additional fees.

Additional services will be discussed with the Client and, where applicable, approved before work begins.

Additional services may include, but are not limited to:

• Additional planning meetings

• Additional planning hours

• Additional setup or teardown

• Personal decor pickup or delivery

• Additional venue visits

• Additional wedding-day hours

• Additional staffing

• Large or specialty installations

• Additional transportation

12. WEDDING DAY HOURS

The number of wedding-day hours included is based on the Client’s selected package.

Additional hours requested or required beyond the included hours may be billed at an additional rate of $100 per hour.

Additional hours must be approved by the Client whenever reasonably possible.

13. LIABILITY

Timeless Rentals will provide services in a professional and reasonable manner.

Timeless Rentals is not responsible for circumstances outside of its reasonable control, including but not limited to severe weather, natural disasters, venue closures, transportation disruptions, vendor failures, illness, accidents, government restrictions or other unforeseen circumstances.

Timeless Rentals is not responsible for losses caused by third-party vendors, venues, guests or other individuals involved in the wedding.

The Client remains responsible for maintaining any insurance required by their venue or vendors.

14. FORCE MAJEURE

Neither party will be considered in breach of this Agreement if performance is prevented or significantly affected by circumstances beyond reasonable control.

If such circumstances occur, Timeless Rentals will communicate with the Client and make reasonable efforts to determine an alternative arrangement.

15. PHOTOGRAPHY & SOCIAL MEDIA

The Client understands that Timeless Rentals may photograph or record its own decor, rentals and styling work for promotional purposes.

Timeless Rentals will not intentionally use identifiable images of the Client, wedding party or guests for promotional purposes without appropriate permission.

The Client may request that their wedding not be featured on Timeless Rentals’ social media or marketing materials by notifying Timeless Rentals in writing before the wedding.

16. COMMUNICATION

Primary communication will take place through email and phone/text.

The Client agrees to regularly monitor their chosen method of communication throughout the planning process.

Timeless Rentals will make reasonable efforts to respond to Client communications during regular business hours.

17. AGREEMENT & ACKNOWLEDGEMENT

By signing below, both parties acknowledge that they have read, understood and agree to the terms of this Wedding Planning Services Agreement.

The Client acknowledges that they have selected the services outlined in this Agreement and understand that additional services may result in additional fees.

Any changes to this Agreement must be agreed upon in writing by both parties.